BYLAWS of the San Francisco Technology Democrats
Founded on April 29th 2011 at the California Democratic Convention, first chartered on April 22nd 2015 by the San Francisco Democratic County Central Committee, the Technology Democrats shall be dedicated to promoting technology policy across a range of issues within the Democratic Party. The organization shall focus on supporting transparency, open data, technology innovation, civic technology, economic development, accessibility, job creation and democratic participation.
ARTICLE I — NAME
The name of this Democratic organization shall be the “Technology Democrats” and may be commonly referred to as “Tech Dems,” “SF Tech Dems,” “Tech Democrats of San Francisco,” or “Tech Dems of SF.”
ARTICLE II — PURPOSE
The purposes of the Technology Democrats shall be to:
A. Serve as the founding body of the Technology Democrats.
B. Advance the interests of the Democratic Party by helping to build a strong and active Party organization in the United States of America with a focus in San Francisco and in the State of California.
C. Promote technology policy across a range of issues within the Democratic Party including, but not limited to: transparency, open government, open data, technology innovation, civic technology, economic development, accessibility, job creation and democratic participation.
D. Encourage voters to participate in every election.
E. Promote voter awareness and education.
F. Endorse and actively support candidates for local, state and national office.
G. Actively promote victory or defeat of local & state propositions.
ARTICLE III — MEMBERSHIP
A. All registered Democrats who reside in San Francisco are eligible for membership in this Club.
B. Membership with privilege to vote and serve on the Executive Board shall become effective upon payment of first dues, verification of all qualifications for membership, and attendance at two (2) regular membership meetings or Club sanctioned events.
C. Continuing membership, with privileges to vote and serve as an Officer is contingent upon payment of annual dues and attendance at two (2) regular membership meetings or Club sanctioned events within the period of the prior twelve (12) membership meetings or Club sanctioned events.
ARTICLE IV — DUES
Annual Regular Membership dues for Members shall be: $30 The Executive Board may elect to allow a temporary discount of Regular membership dues.
1. Any modifications of the Regular Dues shall require a majority vote by members of the Executive Board.
2. Any temporary discount shall not exceed one (1) year from start date.
3. The Executive Board may renew and/or revise any temporary discount.
ARTICLE V — EXECUTIVE BOARD & OFFICERS
A. The Executive Board (Board) shall be comprised of the Executive Officers and the immediate past President of the Club. 2 V2.0 2/16/2016
B. The Executive Board, subject to the approval of the membership, supervises the activities of the Club. The Board shall schedule and set the agenda for Membership meetings, resolve issues among Officers and acts between Membership meetings when necessary. The Board shall be subject to the orders of the membership, and none of its acts shall conflict with action taken by the membership.
C. The Executive Officers of this Club are the President & Chief Executive Officer (CEO), Vice President & Chief Operations Officer (COO), Treasurer & Chief Financial Officer (CFO), Chief Marketing Officer (CMO), Chief Organizer, Chief of Policy (COP), Parliamentarian, and Membership Information Officer (MIO). Officers shall be elected by a majority vote of the voting Members present at the Annual Meeting of the Club in February. In case of a vacancy in any office of the Club, the Executive Board shall appoint a successor to serve for the unexpired term, and the appointment shall be submitted to the club membership for confirmation at the next regularly scheduled monthly membership meeting.
1. The President & CEO chairs Executive Board meetings, and is responsible for the overall direction of the Club’s activities. With the consent of the Executive Board or the Membership, the President may appoint Special Committees and their Chairs as may be necessary to carry on the activities of the Club
2. The Vice President & COO chairs Executive Board meetings and serves in the President’s place as needed. Additional duties include, but are not limited to, event programming, planning and logistics, and assisting the President & CEO in fulfilling the organizational goals as governed by these bylaws.
3. The Treasurer & CFO maintains financial records, pays expenses approved by the Executive Board, collects sums payable, deposits amounts in accounts approved by the Executive Board, signs checks and files required financial reports by deadline. The CFO shall serve as the Treasurer of record, be responsible for all Technology Democrats fundraising activities, shall submit financial statements to the Executive Board at each regularly scheduled meeting, shall chair the Finance Committee, shall be responsible for seeing that all disbursements, receipts, banking relationships, FPPC statements and in general, any and all bookkeeping responsibilities of the Technology Democrats are fully and properly performed. The CFO shall prepare an annual Technology Democrats budget for approval of the Executive Board at least thirty (30) days prior to the fall Executive Board meeting. All of the above mentioned duties may be outsourced to a service provider and managed by the CFO with the approval of the Executive Board.
4. The Chief Marketing Officer prepares Club correspondence and gives all notices as required by these ByLaws, and maintains the Club’s online presence including website and social media. E. The Chief Organizer plans and manages club events including the monthly membership meeting and is responsible for the strategy development, execution and coordination of all fundraising activities. The Chief Organizer shall also serve as the designated liaison to political clubs and related organizations for the purposes of coordination of events, fundraising, and other political organizing duties as directed by the C.E.O. or the Executive Board.
5. The Chief of Policy (COP) researches policy germane to the Club’s Purpose, either at the Membership or Executive Board’s direction. The COP shall maintain contact with elected officials and statewide campaigns and notify the membership of political events. The COP shall also submit recommendations to the Executive Board regarding endorsements and the process by which Technology Democrats may endorse Democratic candidates, ballot initiatives, or other matters of statewide concern. The COP shall endeavor to keep the membership informed on relevant political activities in the state, and shall be the Chair of the Political Affairs committee and appoint its subcommittees.
6. The Parliamentarian maintains all official governing documents of the Club including, but not limited to, these bylaws for records purposes and designs strategic organizational planning with direction and input from the Executive Board. The Parliamentarian shall maintain all records, serve all required notices, and discharge any other duties at the discretion of the President.
7. The Membership Information Officer (MIO) maintains membership records including attendance and dues paid and is the qualifying member of the Executive Board to determine voting rights by members. The MIO shall be the primary Board Member responsible for development of internal and external communications to the membership and the general public utilizing all available means including direct mail, electronic mail, social media, and any other medium as directed by the CMO for the purposes of communicating club business. I. Executive Officers shall serve a term of two (2) years and may serve no more than two (2) consecutive terms.
a. These terms for Executive Officers shall commence January 2016
ARTICLE VI — ADVISORY BOARD
A. Technology Democrats shall have an Advisory Board to provide support and expertise on issues, topics and operations relevant to the organization. Members of the Advisory Board shall meet with the Executive Board at Executive Board meetings.
B. Eligible members of the Advisory Board must be registered Democrats and current dues paying members of the Tech Democrats.
C. Members of the Advisory Board Each position shall be confirmed by a majority vote of the Executive Board.
D. Advisory Board of Directors shall consist of five (5) positions with nominations as defined below.
E. Advisory Board members shall serve a term of two (2) years and may serve no more than two (2) consecutive terms in the same seat.
a. These terms for Advisory Board members shall commence January 2015.
F. These positions shall update automatically to match the district lines set for the County of San Francisco by the State of California and any changes that occur shall be updated in the ByLaws without the need for the membership of Tech Dems to vote.
a. Advisory Board Member 1: At Large (Nominated by President & CEO of Executive Board)
b. Advisory Board Member 2: AtLarge (Nominated by President of the San Francisco Board of Supervisors)
c. Advisory Board Member 3: Senate District 11 (Nominated by Senate Member S11)
d. Advisory Board Member 4: Assembly District 17 (Nominated by Assembly Member D17)
e. Advisory Board Member 5: Assembly District 19 (Nominated by Assembly Member D19)
G. In the absence of a qualified and/or confirmed nomination, the nominating authority shall have one (1) additional opportunity to submit a candidate for confirmation. Should the nominating authority fail to submit a qualified candidate within thirty (30) days, or should the additional candidate fail to secure confirmation by the Executive Board within thirty (30) days, the Advisory Board Member slot shall be deferred to a nomination by the VicePresident subject to confirmation by the Executive Board
ARTICLE VII — MEETINGS, ELECTIONS AND QUORUMS
A. Regular Membership meetings shall be scheduled no fewer than four (4) times per calendar year.
B. Notice of regular Membership Meetings and Membership Endorsement Meetings shall be sent no later than seven (7) days prior to the date of the meeting and the notice of a Membership Endorsement Meeting shall specify the offices and /or propositions to be voted upon for endorsement.
C. Executive Board meetings shall be held at least four (4) times per calendar year prior to regular Membership meetings.
D. The Annual Meeting of the Members for election of Officers shall take place in February. The Executive Board shall act as a Nominating Committee. It shall be the duty of the Nominating Committee to nominate candidates for the offices to be filled at the Annual Meeting. The Nominating Committee shall submit its report of recommended candidates at the Annual Meeting. Before the election at the Annual Meeting, additional nominations from the floor shall be permitted.
E. Election of all Officers shall be by simple majority of voting Members present.
F. Any Officer or Advisory Board Member may be removed from office by a twothirds (⅔) vote of the voting Members present at a Membership meeting for conduct prejudicial to the Club and for good cause, provided that the charges are first presented at the preceding meeting.
G. A quorum shall be ten percent (10%) or more of the voting Members in the case of any regularly called Membership meeting. A quorum of the Executive Board shall be four (4) of its members.
H. Where not inconsistent with these bylaws, proceedings of the Club will be governed by the latest edition of Robert’s Rules of Order, Revised.
ARTICLE VIII — ENDORSEMENTS
A. Only those candidates who are registered Democrats are eligible to be endorsed. Registered Democrats shall be the only candidates considered for endorsement, except that the Tech Democrats may consider endorsing a nonDemocrat in any nonpartisan or “top two” race in which no registered Democrat has qualified for the general election ballot.
B. Endorsements Committee. The Executive Board shall form a Nominations Committee to prepare a proposed slate of candidates and propositions for approval by the membership.
1. Endorsements Committee Members. Members of the Endorsements Committee shall consist of the entire Executive Board and Advisory Board Member 1.
2. Candidate and Proposition selection. Each election cycle, the Endorsements Committee, led by the Chief of Policy, shall develop the evaluation process to determine how candidates and propositions are selected for endorsement. The evaluation process shall be described and posted to the membership for review at least ten (10) days prior presentation of the Endorsements Committee recommendations.
3. Presentation to General Membership. The proposed endorsement slate shall be presented to the general membership for approval. Approval requires a simple majority.
4. No Majority Vote. If the proposed endorsement slate is not approved by a simple majority:
a. Special Voting session. The Executive Board shall call a special voting session where eligible voters may attend in person or, may proxy their vote with written confirmation to the Endorsements Committee.
b. Public Nominations. General members may nominate candidates and propositions, including the option for “no endorsement” in lieu of any candidate or proposition.
c. Voting requirements. Endorsement for each candidate or proposition shall require a simple majority vote.
d. Proxy votes. Any eligible voting member may Proxy their vote to the Endorsements Committee during a Special Voting Session. The Proxy shall be submitted by the member to the Executive Board as soon as the special voting session is called, must be in writing to the President or Chief of Policy, and shall be in effect until the conclusion of the special voting session or the member rescinds the Proxy in writing to the Executive Board before the meeting of the Special Voting Session. The Endorsements Committee may solicit Proxy votes from the full membership at any time prior to a Special Voting Session to ensure that all eligible members are represented. The Chief Organizer shall maintain the record of all proxies received and shall present the verified list to the Endorsements Committee prior to the commencement of the special voting session.
C. Voting for “No Endorsement” will always be an option on the ballot.
D. Propositions will be endorsed by a simple majority of the voting members present at a membership endorsement meeting.
E. The quorum for an endorsement meeting is ten percent (10%) of the total voting Membership including proxy votes.
F. No motion to adjourn shall be in order until all voting has been completed.
G. Any endorsed candidate should:
1. Use the name of the Tech Democrats and include it with all candidate literature which lists organizational endorsements.
2. Include the ranking with the endorsement listing in the candidate’s campaign material when Ranked Choice Voting (RCV) is employed e.g. “endorsed by Tech Democrats, 2nd Choice”
ARTICLE IX — AMENDMENTS
These Bylaws may be amended by either of the following two methods:
1. Amendments initiated by Executive Board: By a majority vote of the voting members present at any regularly called meeting, provided, the proposed amendment has been approved by a two-thirds (⅔) vote of the Executive Board, and provided further, the Members have been noticed of the proposed amendment not less than ten (10) days prior to the meeting.
2. Amendments initiated by individual members: By motion by any dues paid up, voting member at a regularly called membership meeting, provided, that the proposed amendment is approved, for submission to the membership at the next membership meeting, by a majority vote of the voting members present, that the proposed amendment is approved by majority vote of the Executive Board, that the members have been notified of the proposed amendment not less than ten (10) days prior to the next regularly called meeting and that the proposed amendment is approved by a two-thirds (⅔) vote of the voting members present at the next regularly called meeting.
Ratified by the Membership on 2/17/2016 at the 2016 Annual Meeting